Quick recap

The team discussed regional contract updates and budget adjustments, with several regions reporting delays in receiving contracts and questions raised about de minimis changes and retroactive billing processes. Updates were shared from various regions regarding ongoing work, community services, and summer activities, while Lisa provided feedback on her experience attending the HHSC Virtual Institute which covered important topics like childhood trauma and substance use trends. The conversation ended with discussions about upcoming meetings, reports, and a social event, along with reminders about tracking pending contracts.

Next steps

• Regions still waiting on contracts to reach out to Noel 2 weeks before HHS meeting

• Jennifer to follow up with Lisa regarding the BPA process and timeline

• Terah to reach out to PRC regarding tobacco compliance checks meeting coordination

• Julie to review contracts and email Jennifer regarding any travel-related budget amendments

• Noel to ask about the PRC annual report due date discrepancy at upcoming HHS meeting

• Lisa to coordinate with interested participants regarding the September 13th Mahjong event in Dallas

  
  

Summary

Regional Contracts and Budget Updates

The team discussed updates on regional contracts and budget adjustments. Jennifer and others reported not receiving their prevention continuation contracts yet, with Noelle noting delays were expected due to recent changes. Jennifer raised questions about the process for moving from a 10% to 15% de minimis, including concerns about retroactive billing and the timeline for budget amendments. The team agreed that submitting amendments early in the year would be more practical, though they were unsure about the specific process for doing so.

Regional Contract and Program Updates

The meeting covered updates from various regions, with Terrance reporting that Region 6 had not yet received their contract for community services and noted hesitancy from parents in providing information during summer activities. Vickie shared that Region 8 was wrapping up PRC work and participating in back-to-school events, while Terah inquired about tobacco compliance checks and received guidance from Cindy on coordinating with YPs. Julie from Region 10 mentioned they had received contracts for FY26 and clarified that two BPAs were allowed before the deadline, while Jorge from Region 9 discussed challenges in meeting measures over the summer and plans for a BPA to reallocate funds for the new fiscal year.

HHSC Virtual Institute Experience

Lisa shared her experience attending the HHSC Virtual Institute, highlighting its effectiveness and the valuable workshops on topics such as childhood trauma, resiliency, peer services, legislative updates, and substance use trends. She noted the relevance of the content to their prevention and other teams, mentioning key speakers and updates on alcohol-to-go results. Noelle acknowledged the positive feedback from the conference and encouraged others to consider attending similar events.

Team Updates and Event Planning

The team discussed upcoming meetings and reports, with Noelle confirming a monthly meeting with HHS leadership in two weeks and offering to address any questions. Cindy raised a question about the PRC's annual report due date, which Noelle agreed to investigate. Lisa announced an upcoming mahjong event on September 13th in Dallas to benefit the prevention program, inviting anyone interested in playing or learning to contact her. The group also discussed pending contracts, with Noelle noting that they should be arriving any day now and asking to be informed if any were still missing two weeks from now.